This procedure can be used to record a customer's bounced check. It will make the appropriate postings for the reduction in cash and increase the balance owed on the customer's account and the invoice will be reinstated.

1. Select Accounts Receivable | Main | Cash Receipts Entry.
2. Enter the Bank Code, Deposit Date and the Deposit Number. Enter the Deposit Amount as a negative amount for the amount of the NSF Check and select OK.
3. Select the Customer Number.
4. Enter the Check Number of the bounced check.
5. Enter the dollar amount as a negative number.
6. Use the look-up feature if needed to select the invoice number to be reinstated.
7. Leave the Discounts Used field blank.
8. Enter the amount of the invoice as negative and select OK.
9. Select Accept.
10. Print and update the Cash Receipts Journal and the Daily Transaction Register.

There are no future postings in Payroll. However, it is sometimes necessary to prepare payroll checks for a subsequent quarter before the previous quarter has been closed. The following procedure will allow for printing checks in a subsequent quarter prior to closing the previous Payroll Quarter:

1. Select Payroll | Main | Payroll Data Entry.
2. Enter the default payroll cycle values to be used.
3. Be sure to verify that the period-ending date fall in the future quarter.
4. Continue to process the pay cycle as usual using either the automatic pay feature or individual entries.
5. Calculate taxes and run all necessary reports.
6. Print the Payroll checks.
7. At the point of update, the registers may be printed, but do not update the check registers.
8. Before this current payroll's check cycle can be updated, the period-end processing for the previous quarter must be completed.
9. Close the previous quarter, which will allow the system to advance the current payroll processing quarter to the next quarter.
10. Print the check register again for the cycle processed in steps 2 - 6.
11. Update the check register for the current processing cycle.

This process should only be used for the first payroll in the subsequent quarter prior to closing the previous quarter. We also suggest that before performing the above procedure, a back up of the payroll data is performed.

At month end, the Inventory Valuation Report may not match the General Ledger Detail total for the inventory account number.

• The Inventory Valuation Report is a real-time report. This means that it includes all transactions in Inventory at the time of Printing.
• General Ledger Detail prints the transactions based on the posting dates.
• Use the Inventory Trial Balance Report to reconcile the General Ledger Detail total for the Inventory account. This report recognizes the transactions by posting dates (similar to the Accounts Payable and Accounts Receivable Trial Balance Reports).

With Winter's freezing temperatures and snow storms hopefully behind us, we are looking forward to Spring.

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The economy continues to fluctuate, influenced by world events and the threat of terrorism. This challenges all of us to work harder and smarter, and at the same time, to be prepared in the event of a disaster. At our May User Groups, we will devote more time to Tips & Tricks, in addition to discussing disaster planning and recovery. Mark your calendar for May 14 (NJ) and May 15 (NY).

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Our focus is to provide you with timely topics that will make you more efficient. We welcome your comments and suggestions. Until we meet again, happy computing.